ADMIN OFFICER JOB DESCRIPTION
Job Description
The HR and Admin Officer is directly responsible for the employee life cycle management of all employees at district level. In addition, she/he will lead the administrative function in the district, manage the admin assistant and in his/her absence handle administration directly.
Duty & Requirements
- Ensure all HR policies and processes are in place and up to date as per employee manual
- Review and update all human resources policies to meet the organization’s needs
- Advise line managers and other employees on employment law, policies and procedures
- Ensure proper filing of personnel documents and maintain a digital archive of personnel documents
- Ensure proper record keeping of attendance, leave and national/international travels
- Follow standard recruitment process ensuring fairness, transparency and competition including recruitment of short-term consultants
- Ensure recruitment process documentation with assessment sheets
- Review/develop job descriptions in consultation with team leaders and ensure every staff has a JD in their personnel file
- Ensure proper induction of a new employee following induction protocol. Review/update the induction protocol time to time
- Review and update performance management system and ensure timely performance appraisals
- Prepare staff development schedule in consultation with team leaders and keep track of employees training and ensure pre-and post-training reports
- Review and update staff departure protocol and conduct severance processes of all staff as per departure protocol
- Ensure proper orientation on HR issues to all new staff
- Ensure staff insurance policies (Group life and medical insurance)
- Review and advise updates on grievance policy and Code of Conduct
Qualifications and skills:
- Degree or Diploma in Human Resources.
- 3-4 years working experience in a similar capacity.
- Added advantage if available immediate or within short notice.
- Thorough understanding of Singapore labour and employment laws.
- Good computer skills in spreadsheets and word processing.
- Good organisation and interpersonal skills with ability to function in a multi-cultural environment.
- Fluent spoken and written English.
- Flexible, resourceful and able to perform despite tight schedules.
- A high-level individual who is independent, proactive, with good attitude and mindset.
- Must take initiative to complete task assigned.
- Has a strong stakeholder focus and service-oriented attitude.
- Adheres which are: Knowledgeable, Optimistic, Determined and Engaging
